Prepare for condo closing by reconciling the seller statement with the latest agreement, confirming signing and funds-release arrangements, and following the written possession terms. Coordinate building moving requirements and an access-device inventory separately. Verify sensitive payment instructions through established trusted contacts.
Key takeaways
- Signing, funding and possession require separate confirmations.
- Check credits, payoffs and association amounts line by line.
- Include building fobs, parking access, storage keys and agreed devices in handover.
In this guide
- Reconcile the seller statement against the latest agreement
- Signing, funding and possession need their own confirmations
- Protect closing instructions from last-minute changes
- Create a key and device inventory before moving day
- What should you keep after the condo sale closes?
- Confirm the transfer of condo access devices with management
- Confirm Richard McDonough’s handover responsibilities
Reconcile the seller statement against the latest agreement
Keep the purchase agreement, amendments, payoff information and your latest net estimate together when reviewing the statement. Check the entries rather than only the amount you are due to receive. A correct-looking total can still hide two offsetting mistakes.
A hypothetical discrepancy check
Suppose your planning sheet includes a $5,000 seller credit, but the final negotiated credit is $3,000. If the settlement statement still shows $5,000, the difference is $2,000. Ask the closing team to check the executed amendment and correct the statement if appropriate. Do not change a private worksheet and assume the closing file changed with it.
| Statement item | Compare with | Question if different |
|---|---|---|
| Sale price | Executed agreement and amendments | Is the current agreed price used? |
| Payoff | Current servicer information | Does the figure fit the actual closing date? |
| Seller credits | Latest signed terms | Has an earlier proposal been carried forward? |
| Association items | Current unit account and agreed allocation | What does each charge cover? |
| Other costs and adjustments | Written agreements and settlement explanation | Was an item paid outside closing or duplicated? |
The net-proceeds guide explains how to separate settlement deductions from expenses paid earlier. Keep that distinction when reviewing the final numbers.
The closing hub provides the sequence leading from an accepted offer to this final handover.
Signing, funding and possession need their own confirmations
The appointment to sign documents is one event. Completion of the financial and settlement steps is another. Your obligation to leave and the buyer’s right to enter come from the agreed possession terms. Ask the closing team and sale team to explain the sequence for your transaction.
| Event | What to confirm | Do not infer |
|---|---|---|
| Signing | Who signs, where, which identification and what documents are needed | That every settlement condition is complete |
| Funds and settlement | What must happen before proceeds are released | That a signed document means immediately usable cash |
| Possession | Exact agreed time and any separate occupancy terms | That keys can be handed over whenever convenient |
| Building move | Reserved access, hours and required arrangements | That the purchase agreement overrides association logistics |
Coordinate a purchase that depends on the proceeds
If the sale funds your next home, use the sale-and-purchase dependency calendar. Have the settlement teams confirm how the money will move and what happens if the expected sequence changes. Do this before committing to a truck arriving between two closely spaced closings.
If you will remain after closing or the buyer requests early access, have the terms handled through the appropriate written agreement. A friendly conversation about keys should not create conflicting expectations about possession or responsibility.
Protect closing instructions from last-minute changes
The CFPB’s mortgage-closing scam guidance describes fraud involving false wiring instructions. Use a trusted contact method established independently with the closing company to verify sensitive instructions. An unexpected message that changes the destination of funds deserves direct verification before anyone acts.
Agree on the verification process early
Ask the closing company how it securely collects seller proceeds instructions, which contact you should use for verification and how it handles a claimed change. Keep that contact information somewhere you can find without relying on the suspicious message itself.
Do not send bank details, identity documents or access codes through the website’s general inquiry form. Use the secure transaction process the responsible company provides. If a transfer appears to have gone wrong, contact the relevant bank and settlement professionals immediately through verified channels.
These precautions belong to the handling of money and personal information. They should not be replaced by a general assurance that a message looks professionally branded.
Create a key and device inventory before moving day
List the physical and digital items that must transfer under the agreement. Condos can involve several access layers, and the front-door key may be only one of them.
| Item | Record before handover | Confirm with |
|---|---|---|
| Unit keys | Number and agreed delivery method | Sale team |
| Building fobs or cards | Count and any registration process | Association |
| Garage remotes or parking access | Device and corresponding included right | Association and property documents |
| Storage keys | Exact space and authorization | Relevant records and manager |
| Included smart devices | Account-transfer or reset process consistent with the agreement | Provider instructions and sale team |
| Manuals and service information | Agreed documents available to buyer | Seller and sale team |
Leave a condition record that matches the agreement
Remove the items you are required to remove and leave the items included in the sale. Check storage and parking areas as well as the interior. Coordinate utility changes so they do not interfere with required condition, inspections or possession.
For an absent seller, name the person who performs the final physical check and confirms completion. A closing email cannot verify that a storage locker is empty. Keep the evidence proportionate: an inventory, a dated confirmation and appropriate photographs may be enough for the agreed process.
What should you keep after the condo sale closes?
Retain the signed transaction documents, final settlement statement, payoff-related records, agreed repair evidence and relevant correspondence in a secure file. Ask the appropriate tax or legal adviser about retention needs for your circumstances rather than relying on a universal period from a checklist.
Confirm completion of the practical handover
Check that the agreed keys and devices were transferred, personal accounts were handled correctly and services were changed at the proper time. If a question remains about an access device or included item, use the transaction contacts to resolve it rather than making an informal arrangement that conflicts with the agreement.
Reconcile your actual received proceeds against the final statement. If the figures or receipt differ from what the closing company confirmed, contact it through the established verified channel.
Keep private buyer and seller information out of public case studies or social posts. Any later marketing account of the sale should use appropriately authorized material and accurately distinguish price from proceeds.
Confirm the transfer of condo access devices with management
Before closing, list each device and what it opens: unit key, garage remote, entrance fob, storage key and any shared amenity access. Ask management which items transfer, which must be returned and whether the buyer must register or pay for replacements. Record the agreed handover time under the possession terms. Keep the public listing free of codes and hand the device inventory to the authorized closing participants.
Confirm Richard McDonough’s handover responsibilities
Richard McDonough is identified as the listing agent in the reported Lofts Unit 202 transaction. That record establishes a local sale example, but it does not specify the closing arrangements for your home.
Ask which final checks he will coordinate and which belong to the title company, association or you. The listing background page provides context for that conversation. If you are away, finalize the remote responsibility plan well before signing.
Prepared as general seller education. Confirm property facts and transaction requirements with the relevant professionals. Read our source and editorial approach.
Have a question about your condo?
Put the information into the context of your own move.
Or open the seller checklist